by Cindy Schmidt, M.D., M.L.S.
Associate Professor, Education and Research Services, McGoogan Library of Medicine, University of Nebraska Medical Center
Instructions:
SciENcv is the NIH's new biosketch-creation tool.
The publications portion of the biosketch template can be populated with:
and/or
If you can find your publications by searching PubMed, you can avoid a lot of laborious typing. This tutorial will walk you through the process.
You can complete all of the tutorial or use the "Contents" button to find the section of interest to you. If you complete the entire tutorial, you will:
* to link your "My NCBI" and to ERA and/or ORCID accounts
* delegate work on your bibliography and biosketch
* Conduct a search for your publications in PubMed * Choose from 4 ways to focus a PubMed search on your publication/s * Add search results to “My Bibliography” * Save a focused search
To get best access to the full-text journals provided by your institution's library, you will usually want to go to PubMed or to My NCBI through links on your library's website.
At the author's institution (University of Nebraska Medical Center) these links can be found by clicking the "Literature Databases" button on the Library's homepage.
Since full-text articles will not be needed to complete this tutorial and individuals from multiple institutions may use this tutorial, we'll start at http://www.pubmed.gov, the generic, non-institution-specific, PubMed homepage.
Click on the "Sign in to NCBI" link in the upper, right-hand corner of the PubMed homepage.
Otherwise, begin the "account creation" process by clicking on the "Register for an NCBI account" link below the login boxes.
Complete the registration form and hit the "Create Account" button.
If your work has been supported in whole or in part by NIH grants, you should have an ERA account. You must link your "My NCBI" and ERA accounts to facilitate tracking of your compliance with the NIH public access policy.
If you have, or have thought of creating, an ORCID acocunt, you may wish to link to that account. The linkage will allow you or your delegate to import some of the biographical and other information from the ORCID account into your SciENcv biosketch template.
To link to an ERA account or an ORCID account to your "My NCBI" account:
Many scientists delegate their grant paperwork to administrators/research associates, etc.. If you want to give someone else the ability to manage your bibliography and biosketch:
Now it's time to begin adding your publications to the "My Bibliography" area of "My NCBI".
Start by going to a webpage with a PubMed search box. If you've been following the steps in the tutorial, you can easily navigate to the "My NCBI" homepage and use the PubMed search box there.
The best way to search for your publications will depend on how your name has been listed in the articles you've published. I'll use my own publications as an example because my publications illustrate some of the problems you may encounter. I have a relatively common name and my name is shown in 4 different ways in my publications:
These publications can be found by searching PubMed for either of the following:
schmidt, cindy[fau]
schmidt c[au]
schmidt, cynthia[fau]
schmidt, cynthia m[fau]
schmidt cm[au]
As you can see, the only single author search that will find all of my publications is:
Which of the following searches is correctly formatted?
Wondering what [au] and [fau] stand for? (If not, go on to the next page of the tutorial)
In PubMed, there are two author 'tags':
[au]
--is used for last name and initial searches. No comma is used after the last name with an [au] tag.
[fau]
--is used for last name and full first or full middle name searches, with or without an additional initial. A comma is used after the last name with an [fau] tag.
The search for -- schmidt c[au] -- produces 3559 results. I will need to use some additional search terms to focus my search on my publications.
How many results appear when you search for your name? Do most or all of the publications correspond to authors you wrote or co-wrote?
* If all the records are your own, there is no need to check the boxes next to each record.
* If you can easily scan the results to find your publications, check the boxes next to your publications.
Most of us publish repeatedly with some co-authors. Together your name and the names of your coauthors will usually produce a fairly specific search.
I've published with J.Graham Sharp, John Strickler, Claire Pomeroy, Harry Orr, Nancy Eckerman, Alison Bobal, Roxanne Cox, Andre Kalil, and Diana Florescu. I have other co-authors, but at least one of authors I've listed is on all my publications that have PubMed records. My search would look like:
schmidt c[au] AND ( sharp jg[au] OR Strickler J[au] OR Pomeroy C[au] OR Orr H[au] OR Eckerman N[au] OR bobal a[au] OR cox r[au] OR kalil a[au] OR florescu d[au] )
Compose a co-author-focused search for your publications:
OR
-- The OR must be in all caps and surrounded by a space on each side. The OR's indicate that either one or the other name should be present.
( last1 f[au] OR last2 f[au]...)
-- to indicate that you want the records written by your coauthors treated as a set.
AND
-- to join the search for your name to the parentheses-enclosed OR'd searches for your coauthors' names. The AND should be in all caps and surrounded by a space on each side. The AND indicates that both your name and one of the coauthor names should be present in each record retrieved.
Do most of the PubMed records retrieved by the search represent your publications?
If you don't wish to save the search, go to the next page of the tutorial.
If you want to save the search for repeated use and/or revision in the future, click on the "Save search" link below the search box.
The page that appears will give you a chance rename the search or use the search strategy as the search name (default option).
Click the "save" button.
The next screen that appears will give you a chance to get e-mail updates. I usually retain the default "no updates" option and click "Save."
The search will be listed with any other searches you've saved on your "My NCBI" page. You will be able to view all results of the search or any new results added to PubMed since your last search or udpate.
Now it's time to add the records for your publications to the "My bibliography" area in "My NCBI".
If all the retrieved records should be included in your bibliography, leave the records unchecked/unselected. If only some of the records correspond to your publications, check the boxes next to those records.
Use the "Send-to" drop-down menu to select "My bibliography" and click on the "Add to My Bibliography" button that appears.
Click the "Save" button on the "My NCBI>>My Bibliography" page that appears.
There is a link to your "My bibliography" records on your "My NCBI" page.
If you have spent the majority of your professional career in one institution or city and have published largely with authors from that same institution or city, it may be easiest for you to you use affiliation/address terms to focus your search.
[ad]
--is the address/affilaition tag in PubMed. A warning: Until recently, only first author's affiliations were included in PubMed.
I could search for publications from my time at UNMC using the following search:
schmidt c[au] AND (omaha[ad] OR NE[ad] OR nebraska[ad] OR "mcgoogan library"[ad] OR unmc[ad] OR 68198[ad])
Compose a search for your publications:
-- Each OR should be in all caps and surrounded by a space on each side. The OR's indicate that either one location term or the other should be present in every record retrieved.
( city[ad] OR state[ad] OR ...)
-- to indicate that you want the records that include any of your affiliation/location words treated as a set.
-- to join the last f[au]-formatted search for your name to the parentheses-enclosed location search. The AND should be in all caps and surrounded by a space on each side. The AND indicates that you want both your name and one of the location terms to be present in each record retrieved.
After clicking the "search" button, look over the results.
To save the search for repeated use and/or revision in the future, click on the "Save search" link below the search box.
The page that appears will give you a chance to rename the search or use the search strategy as the search name (default option).
A third way to focus your author search on your own publications is to add terms related to your research topic/s.
I've written articles about hematopoietic stem cells, cryptococcal cellulitis, hairy cell leukemia, HLA-G, library-related issues, cytomegalovirus infections, and hypogammaglobulinemia. A search for my publications might look like:
schmidt c[au] AND ((hematopoie* AND "stem cells") OR cryptococc* OR "hairy cell leukemia" OR HLA-G OR librar* OR cytomegalo* OR hypogammaglobulinemi*)
Perhaps a research-topic-focused search would work well for you? If so:
OR -- to join the alternate topic terms. The OR must be in all caps and separated from adjacent terms by at least one space. The OR tells PubMed that you want either one or the other of the OR-joined terms to be present in any record retrieved.
AND -- to join the last f[au]-formatted search for your name to the parentheses-enclosed, research topic search. The AND must be in all caps and be separated from adjacent terms by a space. The AND tells PubMed that you want both your name and one of the research topic terms to be present in each record retrieved.
In these instances, it may be easiest to search for your articles one at a time.
Then go to PubMed, paste the citation into the PubMed search box, and hit the "Search" button.
Usually a single search result will appear. Sometimes, you will have to select the relevant result from a list of results.
Use the "Send to" drop-down menu to select "My Bibliography" and click on the "Add to My Bibliography" button that appears.
Click the "Save" button on the page that appears.
Find the "My Bibliography" box and click on the "Manage My Bibliography" link at the bottom of the box.
If any of the cited references do not belong in your bibliography, click in the box for that citation. A check mark will appear in the box.
Click on the "Delete" button.
Still need to add publications that were not indexed in PubMed? Proceed to the next screen.
Click on "Add citations" to enter additional citations.
A drop-down menu that offers different publication types will appear. If the drop-down doesn't work, you may want to try working in a different browser (switching from Internet explorer to Firefox, or from Firefox to Google Chrome, for example).
When you choose one of the non-PubMed publication types, a form will appear.
Enter the requested information and hit the "Add citation" button.
After adding the first citation, you can click the "Add citation" button to add another.
When you're done adding citations you'll find that they have been added to "my bibliography" in the appropriate section.
NIH regulations now require that a list of your publications be available through a publicly accessible database.
I.
There a couple of starting points for making your publication list in "My bibliography" publicly accessible:
A.
If you are already on the "Manage my bibliography" page, click on the "Make it Public" link that is present in the beige bar above the bibliography.
B. Go to "My NCBI". If you are on a different PubMed page:
II.
The "my bibliography" page will appear. The web address for your bibliography will be shown above your publication list.
Individuals who use the web address for your bibliography will always view the, then current, version of your "My bibliography" publication list.
Your ERA account must be linked to your "My NCBI" account. If you have not already linked your ERA account to your "My NCBI" account, use the "Contents" button above this instruction screen to return to "You must link to your ERA account and may link to an ORCID account" section of the tutorial. After following the instructions to link your ERA account to My NCBI, use the "Contents" button to return to the "Checking Your compliance..." section of the tutorial.
If you are not already on the "My Bibliography" page,
Once you're back on the "My Bibliography" page, use the "Display settings" drop-down menu to "Sort by" "Public Access Compliance" . Each citation should have an icon indicating its compliance status
The citations with a green check mark icon are in compliance and have a PMCID number.
Yellow dots appear next to citations for articles newly submitted to the NIH Manuscript Submission system
The red dot with exclamation mark indicates that an article is non-compliant. Click on the "red dot" icon, or on the "edit status" link, to start the compliance process. You will be asked whether NIH funding is associated with the publication. A "compliance wizard" will be activated if you indicate that NIH funding was used.
The "question mark" icon indicates that compliance with the NIH Public Access Policy cannot be determined without additional information. Click the "Edit Status" link to enter supporting information for the citation.
The "N/A" (not applicable) icon is shown for all articles that were accepted for publication prior to April 7, 2008. This status is also automatically applied to citation types that are not journal articles, e.g., book chapters, patents, presentations. These publications are not covered by the NIH Public Access Policy.
The NIH's guide to managing compliance and producing compliance reports is available at:
http://www.ncbi.nlm.nih.gov/books/NBK53595/#mybibliography.Managing_Compliance_to_th
Click on the "My NCBI" link at the upper right corner of the page to return to your "My NCBI" homepage.
Scroll down toward the bottom of the page to find the "SciENcv" box and click on the "Click here" link.
The first time you create a SciENcv profile, you have two choices.
1. If you don't have an ORCID or ERA account, you will need to create a SciENcv profile from scratch.
a. Fill in the "Name" box as requested.
b. Select "New NIH Biosketch"
c. Click on the "Create" button.
2. If you a) have an ERA or ORCID account and b) have already linked your ERA or ORCID account to your "My NCBI" account:
a. Click on the "From an external source" tab.
b. Use the "type of profile" drop-down to select the "NIH Biosketch."
c. Select the linked account from the "external source" drop-down menu.
d. Click on the "Create" button.
When you need to create new biosketches in the future, it will almost certainly be easiest to import the biographical information from your previously created (i.e existing) profile.
a. Click the "From an existing profile" tab
b. Name the profile -- the name will not appear in your biosketch
c. Choose the "NIH biosketch" option
d. Choose the profile you want to copy.
e. Click the "Create" button.
1. The personal statement can include 4 peer-reviewed publications
2-6. Each of the "Contributions to Science" can include a list of 4 research products. You can include a maximum of 5 "Contributions to Science."
7. The "Contributions to Science" section must include a link to a list of your publications in a publically accessible database (preferably in "My Bibliography").
To add citations:
a. Click on the "Show/hide citations" link.
b. The "Select citations" pop-up will appear.
c. Select up to 4 peer-reviewed publications that support the personal statement.
d. Click the "Done" button.
Click the "Edit section" link.
At least 1 tab will appear immediately. You can click the "edit" link to add the needed historical backgrond for the contribution, an explanation of your group's contribution and your role in that group.
a. Click the "Select citations" link.
b. Check the publications or research products that you'd like to list for the contribution.
c. Click the "Done" button.
Use the "Add another contribution" link to produce a tab for your second contributions, etc.
When you've finished adding your contributions, click on the box at the bottom of the "Contributions" to Science" section to add a link to "My Bibliography" to your biosketch. The link will not appear until later.
If you've been delegated to maintain another's "My Bibliography" and "SciENcv" entries, you will receive an e-mail from My NCBI.
1. Click on the relevant link to accept the responsibility.
2. You will be asked to log into your "My NCBI" account or to create a personal "My NCBI" account.
3. After you are logged in, click the "Confirm Connection" button.
After you search PubMed for the delegator's publications and have used the "Send To” drop-down to choose "My Bibliography," you will be given the options of saving the citations to your own "My Bibliography" account or saving to one of the other "My Bibliography" accounts that you manage.
To add citations to another individual's "My Bibliography": 1. click the circle in front of "Other bibliographies that you manage," 2. select the relevant "____'s My Bibliography" from the drop-down menu, and 3. click the "Save" button.
Accessing the contents of the "My Bibliography" accounts of a delegator:
The "Collections" box on your "My NCBI" page, will contain a link to your "My Bibliography" account and links to any other "My Bibliography" accounts you manage. Click on the appropriate link to manage that bibliography as described in earlier sections of this tutorial.
Accessing the contents of the "SciENcv" biosketch of the delegator.
The "SciENcv" box on your "My NCBI" page, will contain a link to your NIH biosketch and links to any CVs that have been delegated to you. After clicking the link to the CV/biosketch you wish to manage, you should be able to work on it in the manner described earlier in this tutorial.
I hope you have found the instructions useful.
Have questions? Need help searching PubMed?
If you are affiliated with Nebraska Medicine or UNMC, feel free to contact the McGoogan Library's AskUs desk:
tel: 402-559-6221, 1-866-800-5209
email: askus@unmc.edu
6th floor Wittson Hall, 8AM - 5PM Mon-Fri
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