Week 2: Managing Your Citations
by Teresa Hartman, MLS Associate Professor, Education & Research Services McGoogan Library, UNMC
Created 12/2015
Updated 5/2016
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Instructions
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4. Clicking the "Single Page View" link will produce a printable transcript of the entire tutorial.
5. This tutorial contains questions that you will answer. At the end of the tutorial, you can enter your e-mail and have your answers sent to you, as well as a certificate of completion. A copy of the certificate will also be sent to the tutorial instructors.
This is the second of two modules designed to teach you the best methods to locate and manage the information that is vital to your research during your class, and throughout your professional career.
Additional information support resources have been placed on the research guide created for this course: http://unmc.libguides.com/hptt630830
The two modules: 1) Week 1: Searching the Literature, and 2) Week 2: Managing Your Citations.
This module, Managing Your Citations, will cover establishing your personal RefWorks account, creating folders to store your references, editing your references, and creating quick formatted lists. It will also show you how to install the Write-N-Cite 4 Word plug-in, and how to use Write-N-Cite 4 with Microsoft Word to create in-text citations and correctly formatted bibliographies in your manuscripts.
RefWorks is available at no charge to anyone with a UNMC email account. Please contact Teresa Hartman, MLS at thartman@unmc.edu, if you are registered in this course and don't have an UNMC email account.
The first module, Searching the literature, covers the steps you use to locate information through the following databases: PubMed, Scopus, ERIC, and Google Scholar. It also shows you how to request items through your McGoogan Docs account, and how to set up search alerts to keep current with notifications about new publications that match your research topics.
After completing this tutorial, you will be able to:
The "RefWorks Group Code" link is towards the bottom of the list of links on the "Helpful Tools" page. If you are off-campus, you will be asked to log in with your UNMC NetID after you click on the RefWorks Group code link.
Go to the RefWorks site to create your account, http://refworks.com . Click on the Sign Up for a New Account link, if you don't have an account. If you have a RefWorks account, enter your Login Name and Password.
Enter the RefWorks Group Code (if asked). Fill out the information to complete your registration. You can use any email address, and you can create your own Login Name and Password.
Make a folder to hold references you are collecting for this course. Click on the New Folder button.
You can name the folder using text and numbers (don't use punctuation marks.) Click the Create button to save your folder.
It will show up on the right side of your screen under Folders. You can edit Folders by clicking the "Organize & Share Folders" tab. There, you can change folder names, delete contents or delete folders, or share folders with your collaborators.
How can you locate UNMC's RefWorks Group Code?
Rerun your PubMed search by clicking on this link. This opens PubMed in a new window. Review the results, and select 4 citations by clicking on the box in front of each of the citations that interest you. After you have selected citations, create a file that you will import to your RefWorks account.
When asked, click "Save file". This will save a file wherever your computer saves downloads. Title of file is: pubmed_result.txt .
Now, import the citations into your RefWorks account. Click here to open RefWorks in a new window and login to your account.
Click "References", and select "Import" from the drop-down menu.
Next steps:
Then click "Import."
The next window will show how many references were imported. Click on "View Last Imported Folder" to view the references.
You can view the full reference by clicking on the magnifying glass located on the far right of the gray bar above each reference. Note that the Folders show your reference is located in your class folder, as well as the Last Imported folder. Each reference has a "Check Here For Full Text @UNMC" button that will lead you back to the UNMC holdings.
What option do you have if a reference isn't found at UNMC when you click the "Check Here For Full Text @UNMC" button in RefWorks?
Open Scopus by going to the library homepage: http://unmc.edu/library , select Literature Databases, and click on Scopus. Run the search you created in Module 1: education, research, "health professions." Limit to 5 years.
Select citations you are interested in saving by clicking the box in front of each citation. When you have selected 3 that interest you, go up to the top of the page and click Export. On the next window, change the "Choose the information to export" to "All available information" and click on "RefWorks Direct Export". Then click the "Export" button.
Click on "View Last Imported Folder"
These references land in the Last Imported folder. You need to move them to your class folder by clicking "All in List", and clicking the gold folder icon to view the drop-down list of your folders. Click on the folder that will then capture your citations.
Click on this link to reach the Library's homepage: http://unmc.edu/library . Click on the Literature Databases link on the right side of the homepage, and click on the ERIC link.
Use the Thesaurus to create your previous search for medical education and educational technology.
Select references you want to keep by clicking the folder image on the right side of each of the citations that interest you. This will put them in a gold folder that appears on the right side of your screen.
After you have selected 3 citations that interest you, click on the "Folder View" link at the bottom of the gold folder box.
Then click on "direct export to RefWorks", and click the Save button.
If you aren't logged into RefWorks, the RefWorks login screen will come up, and the references will be sent to your account. If you are logged into RefWorks, the references will automatically be sent to your account. After the references have been imported, click "View Last Imported Folder".
You need to put the references into your class folder. Click "All in List", click the main gold folder icon to view the drop-down, and click on your class folder to move the references to it.
Open your Module 1 Google Scholar search by clicking on this link: search . This link will open a new window showing your search results.
With Google Scholar, you can choose and import only one citation at a time to your RefWorks account. When you find a reference you want to save, click on the "Import into RefWorks" link below the citation. If you don't see that link, you will need to go to the Google Scholar settings and add RefWorks, following the instructions on the right hand side of this research guide: http://unmc.libguides.com/Google_Scholar.
After you have clicked on the "Import into RefWorks" link, the reference will be automatically sent to your account, and the Import References window will appear. Click on "View Last Imported Folder".
Click on the box on the left side of your reference to select it, then click the Gold Folder icon to view the drop-down menu, and click on your class folder to move the reference.
You need to eliminate duplicate references in your RefWorks account. If you leave duplicates in, you will run into trouble when citing in your manuscript - you could choose a duplicate reference by mistake, and end up with two entries for the same reference in your bibliography.
You can identify duplicates by clicking on "View", "Duplicates", and select "Close Duplicates".
If there are duplicates, you will see a list of them, with one checked followed by duplicate records. Click the red x on the top right gray bar of each of the duplicate records to remove them.
Why is it important to delete duplicate references in your RefWorks account?
Before installing Write-N-Cite, make sure that your Word program is closed. Download the Write-N-Cite software by clicking on Tools in the top bar of your RefWorks window. Select Write-N-Cite.
Write-N-Cite works on both Mac and Windows computers. You may have multiple options to choose from when downloading the Windows version. If you know what version of Word your computer has, choose that version. Otherwise, choose the 32 bit version first. If that doesn't work, your computer will tell you to get the 64 bit version.
Tel: +1.775.327.4105 Email: refworks.support@proquest.com
McGoogan Library maintains an online RefWorks FAQ for your reference.
Now open your Word program. The rest of these instructions will apply to Windows version of Word.
After you have installed Write-N-Cite, when you open Word you will see "Proquest" on the top Word ribbon. Proquest is the company that owns RefWorks. Click on "Proquest".
Click on "Log In". Enter your RefWorks user name and password. (If asked, also enter the UNMC Group Code.)
You can choose what output style you want in your paper. Click on the drop-down, and select "APA 6th."
Start writing your paper, saving it as you write. After you have typed for a while, you can enter a citation. First, make sure your cursor is on your paper where you want the citation to appear. Next, click on "Insert Citation." Then, click on "Insert New."
The next box that comes up shows your folders on the left side of the screen. Click on your class folder. References should show up in the right side of the window (unfortunately, you can't change the size of this window.) Next, double-click on the reference you want to cite. Then click Ok.
This will add the citation to your paper. I have highlighted the citation I added on my paper example.
If you need to cite more than one reference, repeat the steps until all of your citations show up in the same parentheses. I did this for my second citation example, citing 2 references at once.
You can now insert your bibliography. The bibliography will be updated automatically as you enter additional citations. First, make sure your cursor is on the spot in your document where you want to insert your bibliography. Then click on Bibliography Options on your Word ribbon, and select Insert Bibliography.
Write-N-Cite will automatically add the References title and the citations.
As the author, you are the human in charge and responsible for creating the correct output style in your paper. Refer to your APA Style Manual for the rules you need to follow. Additional APA Style information can be found on this McGoogan Library Research Guide.
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